5 Items You Need For A Successful Event
|Reported by:||anonymous||Owned by:||somebody|
When planning an event, there are going to be many things you will need to ensure that everything goes smoothly. If you want your attendees to speak positively about your event, then it is important that you make sure to have a checklist of items you must address. Here are five things that should be on your event planning checking
- Create an event schedule
With any luck, you’ve already got a head start on your events with our help! In addition to having an initial meeting to plot out the details of your events, plan ahead by creating an event schedule.
This can be as detailed or simple as you want it to be. By having a set time frame for each event, it gives your team more structure and helps keep you on track with deadlines.
Furthermore, this guide includes basic graphs that show up during an investigation (most are familiar faces if you've worked in public service before). There is also a graph showing connections between members of an organization, how those links differ from one another, and their strength.
Finally, there is a list of policies and guidelines to help inform future planning.
- Confirm your event space
Before you start planning any events, you will need to confirm many details with your venue. Most venues will require a contract if you are signing people up for organizations or groups. Additionally, most places will charge you extra for booking parties of more than 2 days’ duration.
The speaker agency Motivational Speaker suggests that before hiring other vendors or guest speaker, make sure they are willing to work with you and others in your organization. Many times vendors will not agree to work with you unless everyone else in the organization agrees to as well.
It is also important to check into how much money you can pay them each month using public funds or personal savings. Ideally all income sources should be examined before bringing in additional revenue.
Lastly, make sure the location you choose meets your needs. If there is no room for 3-5 people to sleep over at a time, then maybe look for another place.
Also consider what kind of service the facility offers (e.g., food, drinks, entertainment), because this may influence your events. Think about liability insurance, background checks for employees, safety procedures, and equipment maintenance protocols.
Think back to why you were interested in the venue in the first place, and make sure it is still something you want to do. You may find yourself uninterested in a specific venue once you understand its limitations.
- Choose a theme
Even if you’re not experienced at, there are templates you can use to make it easier to organize ideas for an event.
Start with a theme or idea for your event. What do you want people to feel or happen after they leave the event? How will adding an element of entertainment or participation enhance their experience?
These questions can help you think about what should be in your agenda. You don’t need to limit yourself to one topic per hour or minute.
Instead, focus on making the event meaningful by choosing certain topics instead of names. For example, “ having fun is all about friendships”or“sharing stories is all about being memorable.”
You can also try focusing on a single goal as opposed to creating an entire atmosphere. This could mean planning an event where participants work together to complete a specific task.
Perhaps plan an activity where teams compete against each other, or create an obstacle course challenge that tests individual strength and agility. You can hire some experts on employee engagement who can help facilitate these activities.
The key is to choose a unique theme that will matter to the type of audience you have. If you plan to host a charity event, for instance, consider asking for donations rather than buying tickets.
This way you can promote how your event benefits a chosen cause and invite people to join in for free. Similarly, ask for volunteers who can donate time to support a good cause.
- Choose a color scheme
When deciding on your overall vibe, colors can either help or hurt you when it comes to event planning.
"If you want your event to be calm and smooth, then consider using white as one of your primary colors" suggests CEO Sean Adams of Motivation Ping.
Also consider choosing black as a color, as well. While blue is the color most associated with peace and tranquility, black makes people feel more powerful and in control.
Whatever colors you choose, they should be something that match with what you are trying to promote. For example, if you are promoting healthy eating habits, you could have a green tablecloth and chairs. You also could have red candles at the tables to symbolize healthiness.
Colors not only represent ideas, but emotions. By putting orange at your reception and purple in your decorations, you will create an emotional tone for your event that matches the feeling you want to give away.
- Create a logo
Even if you’re not an artist, it is helpful to create a logo design before transferring it onto your documents. This will help you identify yourself immediately as well as reinforce the brand you are trying to establish.
You can either hire someone or do it yourself. If you plan to produce multiple logos, like for example when selling products, then this may be a good time to try out some self-employment.
It is very important that you learn how to use photoshop to accomplish this task. It is also useful to know other graphic design techniques such as using the clipboard as a stamp.